Done-For-You Patient Reactivation
The Revenue You Need Is Already in Your EMR.
We reach out to your past patients, manage the follow-up, and deliver a ready list to your front desk every week.
Takes less than 2 minutes
OUR PARTNERS
THE PROBLEM
You’re Losing Patients (and Revenue)
Every month, patients finish their plan of care and walk out the door. Life gets busy, symptoms fade for a while, or a new injury comes up down the road. When that happens, they don't think to call you back. They Google someone else, ask a friend, or just live with the problem.
Not because they didn't like you. Because no one reached out.
Every patient in your EMR represents someone you've already helped and who is most likely to return when something comes up again. Without consistent outreach, that opportunity quietly disappears every single month.
Calculator
See How Much Revenue Your Clinic Is Leaving on the Table
Adjust the sliders to see what not following up is costing your clinic, and what outreach could recover
1) Patients Seen in the Past 12 Months
2,0002) Average Revenue Per Visit
$1403) Assumptions: Return Rate & Average Visits Per Returning Patient
Typical ClinicResults
Most clinics naturally recapture ~14% of past patients, but another ~3% need care and never return without outreach
Why It Keeps Happening
This Is Not Your Fault.
Most clinic owners know follow-up needs to happen. It is on the list. It always has been.
But between managing staff, handling cancellations, covering no-shows, and actually delivering care, follow-up never makes it off the list and into action.
That is not a motivation problem. That is a capacity problem.
And every day it goes unaddressed, patients who already trust you, already know your team, and already need more care are slipping quietly into someone else's schedule.
Good intentions don't fill schedules. Systems do.
THE DATA
The Power of Outreach TO PAST PATIENTS
The difference between doing nothing and following up is not marginal. It is the difference between leaving money on the table and recovering it consistently.
These numbers come from real patient behavior data. Reaching out works. The only question is whether your clinic is doing it.
Return on their own
Only 1 in 5 patients come back after discharge without any outreach from your clinic.
An extra 3% still need help but don't come back.
A simple 3–4 touch follow-up can boost reactivation chances by 81%.
THE SOLUTION
We Run the Follow-Up.
You Run the Clinic.
We Upload Your Patient List
We take your discharged patient data, upload it, and configure the entire outreach sequence. You hand us the list. We do the rest.
We Run the Outreach
Email and SMS campaigns go out at the right time with the right message. We monitor every response daily and update the pipeline in real time.
You Get a Ready List
Your front desk receives a short list of patients who have expressed interest. They make the calls. They book the appointments. That is the entire ask.
Simple to Start
Start in 3 Easy Steps
Apply Now
We review your clinic to confirm it is a good fit and walk you through exactly what to expect before anything starts.
We Map Your Past Patients
We upload your discharged patient list, configure the reactivation system, and prepare your first outreach campaign.
Patients Start Booking
Outreach goes live. Responses come in. We manage everything and send your front desk a ready list of patients to call.
Most clinics launch in a week or less
Real Results
WHAT PRACTICE OWNERS SAY ABOUT REHAB ENGINE
"Testimonial & Reactivation, on Autopilot"
"Andres helped me unlock what’s possible with the right automations. We’re seeing more testimonials, more reactivations, and it’s all happening on autopilot. Every issue I bring to him, he solves." - Dr. Adam Robin
"Vital and Crucial for Our Business"
"Andres took all the marketing tasks off our plate so we could focus on what matters. His strengths in social, websites, and systems make him crucial to our business." - Nathan Shields
"Marketing Without the Gimmicks"
"Andres gave me a national reach with smart, automated marketing, none of the gimmicks I kept seeing elsewhere. He gave me a real edge." - Thomas Sulivan
"It’s Changing Our Business Completely"
"This tool has been extremely powerful. It’s allowing us to do what we’ve always wanted, using automation to connect with clients without the time drain." - Cameron Hopkins
"Automating the Little Things Changed Everything"
"When I started my practice, I was overwhelmed with admin tasks. They automated follow-ups, reminders, reviews, freeing me up to focus on my patients. Now, my practice is organized, and I have a system that works." - Jared Adams
"Streamlined, Organized, and Easy to Use"
"Whether it’s automations, funnels, or fixing broken workflows, Andres is my go to. He helped us streamline everything and manage leads effortlessly." - Ryll
Our Guarantee
We Own the Result
If you implement Rehab Engine as instructed and it does not generate at least 2–5 reactivated patients within 60 days, we will continue working with you at no additional cost until it does.
No long-term contracts. No risk. Just results.
Awards
Frequently Asked Questions
How long does it take to see results?
Most clinics begin seeing patient responses within the first few weeks after launch. Because we’re reactivating patients who already know and trust your clinic, results typically happen faster than traditional marketing.
Our goal is to help clinics generate 2–5 reactivated patients within 60 days when the system is implemented as instructed.
How much work is required from our staff?
Very little.
We handle the follow-ups and patient outreach for you. Your team simply responds to patients who want to return and schedules them. There’s no extra marketing work or complicated processes for your staff.
Will this actually work for my clinic?
Rehab Engine focuses on reactivating patients who already know and trust your clinic, which makes results more predictable than traditional marketing.
Even a small percentage of reactivated patients can generate a strong return, and we back our system with a results-based guarantee when implemented as instructed.
What happens if patients don’t respond?
Not every patient will respond, and that’s normal.
We use a structured follow-up process with multiple touchpoints over time, which significantly increases response rates.
Even a small number of reactivated patients can generate meaningful revenue and improve patient outcomes.
Is Rehab Engine HIPAA compliant?
Yes. We take patient data security seriously and follow HIPAA-compliant practices. A Business Associate Agreement (BAA) is provided to ensure proper handling and protection of patient information.
Do you offer a guarantee?
Yes. We stand behind our system.
If you implement the process as instructed and it does not generate at least the agreed results within 60 days, we will continue working with you at no additional cost until it does.
Our goal is to deliver measurable results and long-term value for your clinic.
How much does Rehab Engine cost?
Rehab Engine is designed to generate a positive return for your clinic.
Most physical therapy clinics only need 1–2 reactivated patients per month to cover the investment. Since returning patients typically complete multiple visits, the system often pays for itself quickly.
Pricing depends on clinic size and needs. Book a demo to see if it’s a fit for your practice.
What if I’m not ready to start yet?
That’s completely fine. You can book a call to see if it’s a good fit for your clinic, or start with our free patient reactivation tracker to manage follow-ups manually until you’re ready to let our team handle the process for you.
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